Previously a blog post covered the newly (Spring 2017) released tools for the LMS and Enrollment Application. One of those items was addressed in two stages. The final stage was just completed along with a training video. The ability to enroll a group of students into a group of courses follows. Most importantly, this task is accomplished using either a track or customized course layout defined by your program. As a reminder of this tool, a description, the steps to complete, and a video detail the process.
Grouped Courses for enrollment
Course – Group Enrollment or Bulk Enrollment into LMS courses has been created. The normal method for enrollment has not changed. This new feature just adds another way to get the task done. The basis of this tool is to offer an ability for your program to enroll a group of students into a group of courses in one process. The actual purchase and submission of the courses stays the same, allowing your program the ability to submit one or more courses for access and invoicing with no change to that part of the process.
Based on using the Course Level and Credit Summary (CLCS) to create and save a Worksheet, these worksheets may be accessed from the Enrollment area to group courses and allow the ability to enroll students in an entire year of apprenticeship at once versus one course at a time. The final submission and granting of access to the content did not change. That can be completed one course or multiple courses at a time just like it has always been. The new change allows the Cart to be populated by groups of courses versus one course at a time, if the user prefers. A full explanation of this feature will come in the webinar, but a very quick description follows.
- Be sure to use the CLCS to save a worksheet of a track
- Select Course Enrollment from the Enrollment area
- Look for and select the new Green, Create CLCS Course Group button
- Select one of your saved CLCS worksheets
- Select a single year (The year you want to group courses for)
- Name the Course Grouping so it is recognizable to you on your enrollment page
- The new course grouping appears at the top of the Enrollment Area and now sessions of this grouping may be created
- Select the Course group
- Name the Session – Move to adding students
- Select a pre-defined Filter group of students to enroll in the course grouping – Move to adding Instructors (If desired users are not currently in a filter group, be sure to use the Manage Filter Groups)
- Select a course then select one or more instructors to assign – Do this for each course then move to verifying enrollments
- If any students placed in this course group have pre-existing enrollments in one or more courses within the group, a choice to transfer the student (no charge) into the cohort, or remove them from the enrollment all together must be made
- Then…all enrollments get placed in the Cart, where the look and feel is just as it always has been